Privacy Policy

The controller for this website pursuant to Article 26 of the General Data Protection Regulation (GDPR), other data protection laws applicable in the Member States of the European Union, and other provisions of a data protection nature is

HAVER & BOECKER HOLDING GmbH
Wiedenbrücker Straße 3, 59302 Oelde, Deutschland
Tel.: +49 2522 30-0
E-Mail: haver@haverboecker.com
Website: www.haverboecker.com

In this Privacy Policy, we explain which information (including personal data) is processed in connection with an application within the HAVER & BOECKER Group or the creation of a profile in the HAVER & BOECKER job portal, in compliance with the applicable statutory provisions.
The HAVER & BOECKER job portal is operated for several companies within the HAVER & BOECKER Group. Where these privacy notices refer to “we” or “us”, this means the HAVER & BOECKER Group and its affiliated companies, collectively understood as the HAVER & BOECKER Group. Please refer to the website www.haverboecker.com for the members of the HAVER & BOECKER Group.

We operate this website within the meaning of the applicable data protection provisions and are responsible for compliance with data protection requirements when using your personal data by us and by third parties acting on our behalf.

You may contact our Data Protection Officer directly at any time regarding all data protection matters. You can contact the officer as follows:

Tel.: +49-2522-30 116
E-Mail: datenschutzbeauftragter@haverboecker.com 

Please note that this Privacy Policy applies exclusively to the job portal website – www.haverboecker.csod.com – (including subdomains) and the associated data processing operations. It does not apply to the processing of personal data of persons who use products or services of the companies of the HAVER & BOECKER Group and/or companies affiliated with it (within the meaning of Section 15 of the German Stock Corporation Act) via other websites. In such cases, please observe the privacy policies and notices on the respective website that apply in connection with the establishment of the relevant contractual relationship.

If you wish to use individual services of our company via our website, the processing of personal data may already be necessary for this purpose. Where this is the case and no legal permission exists, we will obtain your consent for such processing. If you do not grant this consent, your personal data will not be processed. This may result in the service you have requested not being provided at all or only being provided with limitations.

The processing of personal data, for example the name, address, email address and/or telephone number of a data subject, is carried out exclusively in accordance with the provisions of the General Data Protection Regulation (GDPR) and the other relevant data protection provisions. By means of this Privacy Policy, we would like to inform you about the nature, scope and purpose of the personal data collected, used and processed by us (for more details on the processing of personal data, see Section 3 below). Furthermore, this Privacy Policy is intended to inform data subjects of the rights to which they are entitled.

We have implemented numerous technical and organizational measures to ensure the most complete possible protection of personal data processed via this website against misuse. Nevertheless, it cannot be entirely ruled out that internet-based data transmissions may contain security gaps. Absolute protection can therefore not be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone or post. We recommend this approach for information requiring a particularly high level of confidentiality.

We reserve the right to update this Privacy Policy from time to time and publish the latest version on our website. This Privacy Policy was last updated on 17 February 2020.

Use of Cornerstone OnDemand
Our online application platform is provided via the applicant management system Cornerstone OnDemand. Cornerstone OnDemand processes the personal data you transmit exclusively on our behalf in accordance with Article 28 GDPR.

First of all, we would like to inform you about the key concepts of data protection and their meaning.
This Privacy Policy is based on the terminology used in the General Data Protection Regulation (GDPR). To facilitate understanding of this statement, the key terms used are briefly explained below.

2.1 Personal Data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as the “data subject”). A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2.2 Data Subject
A data subject is any natural person who can be identified or becomes identifiable through personal data that we process when visiting our website. A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by assignment to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2.3 Processing
Processing means any operation or set of operations which is performed on personal data, whether or not by automated means. This includes, in particular, the collection (retrieval), organization, storage, use, disclosure, provision, comparison, restriction, dissemination, alteration, reading, utilization, transmission, linking and deletion, as well as the destruction of personal data of any kind.

2.4 Restriction of Processing
Restriction of processing means the marking of stored personal data with the aim of limiting their future processing.

2.5 Profiling
Profiling means any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s work performance, economic situation, health, personal preferences, interests, reliability, location, behavior or movements.

2.6 Pseudonymization
Pseudonymization means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and/or organizational measures ensuring that the personal data are not attributed to an identified or identifiable natural person.

2.7 Processor
A processor is a natural or legal person, public authority, agency or other body which processes personal data on our behalf.

2.8 Recipient
A recipient is a natural or legal person, public authority, agency or another body to whom we disclose personal data, regardless of whether it is a third party or not. Public authorities which may receive personal data in the context of a particular inquiry under applicable law are not considered recipients.

2.9 Third Party
A third party is a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and persons who, under the direct responsibility of the controller or processor, are authorized to process the personal data.

2.10 Consent of the Data Subject
Consent means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which the data subject, by a statement or by a clear affirmative action, signifies agreement to the defined processing of personal data relating to them.

a. User Account on the HAVER & BOECKER Job Portal
If you would like to create a profile, create a job alert, or submit an application via the HAVER & BOECKER job portal, a user account will be created. For this purpose, we ask you to provide certain data specified in the relevant registration form, in particular your first and last name, email address, telephone number and a password of your choosing. The fields marked as mandatory there are required to create a user account.

b. Applications via the HAVER & BOECKER Job Portal or via Other Channels
In this context, we may ask you to provide further information or submit additional documents, such as information relating to the job advertisement, your CV, evidence of your education or previous professional activity, or information/documents relating to required qualifications. Where information is required for the further processing of your application, we will indicate this either in the job advertisement or in the relevant area of your applicant profile.

c. Further Processing of Application Data
If you have submitted an application to us, we will process the information and documents transmitted with your application for the purpose of handling your application. If you have submitted your application via your user account on the HAVER & BOECKER job portal, we will also process the data collected for your user account.
In particular, we will make your application data available to the employees of our HR department responsible for processing it. Since we operate the HAVER & BOECKER job portal for several HAVER & BOECKER companies, this generally involves the transfer of application data to one or more HAVER & BOECKER companies. Depending on your application, this may include

• the HAVER & BOECKER company that has advertised an open position,
• the HAVER & BOECKER company that has advertised an open position matching your unsolicited application, or
• the HAVER & BOECKER company that has taken over the processing of HR matters (such as applications) for another HAVER & BOECKER company.

d. Storage of Your Data in the HAVER & BOECKER Applicant Management System
The information collected for your user account will, by default, be anonymized six months after your last activity in your user account, and the documents you provided will be deleted.
In addition, we offer you the option of storing your application data in the HAVER & BOECKER Group’s applicant management system via your user account beyond the aforementioned period. For this purpose, you will receive an email from us before the end of the aforementioned period. If you choose the option of continued storage and confirm this in your user account, we will store your application data for a further six months after your confirmation and make them available to the HAVER & BOECKER companies.

e. Necessity of Application Data
The provision of your personal data is necessary for the implementation of the application process. You are neither legally nor contractually obliged to provide personal data for application purposes. Please note, however, that if you do not provide us with the information marked as required, we will not be able to process your application.

4. DISCLOSURE OF PERSONAL DATA

The application and profile data you submit to us are disclosed by us to the following recipients or categories of recipients:

• The HAVER & BOECKER companies, as described in this Privacy Policy.
• Those public or non-public bodies to which we must disclose personal data in order to fulfill a legal obligation.

Ihre an uns übermittelten Bewerbungs- und Profildaten werden von uns gegenüber folgenden Empfängern oder Kategorien von Empfängern offengelegt:

• Die HAVER & BOECKER Gesellschaften, wie in dieser Datenschutzhinweise beschrieben.
• Diejenigen öffentlichen oder nicht-öffentlichen Stellen, denen gegenüber wir zur Erfüllung einer rechtlichen Verpflichtung personenbezogene Daten offenlegen müssen.

5.1 Legal Bases of Processing
The processing of personal data on the job portal website is carried out either on the basis of your explicit consent pursuant to Article 6(1)(a) GDPR or otherwise for the purposes of our legitimate interests pursuant to Article 6(1)(f) GDPR, in particular for the continuous optimization of our website offering, the safeguarding of our business interests, and the conduct of our business activities. Our legitimate interests also include ensuring and continuously optimizing the functionality of this website.

The processing of your application data by us or by one of the aforementioned HAVER & BOECKER companies is carried out for the purposes of initiating an application (including job notification), conducting the application process, and any employment relationship that may result from an application process, on the basis of Article 6(1)(a), (b) or (f) of the EU General Data Protection Regulation (“EU GDPR”) or a corresponding provision under the applicable law of a Member State of the European Union. Prior to hiring, this includes the comparison of personal data (name, date of birth, place of birth, nationality) of those applicants whom we or one of the aforementioned HAVER & BOECKER companies are specifically considering for employment as a result of the application process with entries on sanctions lists, in particular the EU terror list within the meaning of the EU anti-terror regulations. This serves, on the one hand, to conclude an employment contract with these applicants and, on the other hand, to fulfill a legal obligation to which the HAVER & BOECKER Group is subject (Article 6(1)(c) EU GDPR or a corresponding provision under the applicable law of a Member State of the European Union), since statutory provisions prohibit the provision of financial benefits, including the payment of wages, to persons listed on relevant sanctions lists. Where we process your personal data on the basis of Article 6(1)(f) EU GDPR, this is based on the HAVER & BOECKER Group’s legitimate interest in an efficient group-wide application process.

5.2 Duration of Storage
Your personal data will be stored or deleted in accordance with the following provisions, and any personal data in paper form will be destroyed in compliance with data protection requirements:

• If you have used your user account to take advantage of the option to store your application data in the HAVER & BOECKER Group’s applicant management system, your data will be stored for a period of six months from your corresponding confirmation.
• After expiry of the aforementioned periods, the data you provided will be anonymized and the documents you submitted will be deleted; after that time, we will only process non-personal data for statistical evaluation purposes.
• Different rules apply only if an employment relationship is established on the basis of your application or if a statutory provision exceptionally permits further storage of your data; in this case, your application data will also be processed for the performance of the employment relationship or stored for longer periods in accordance with statutory provisions and, where permitted by law, processed and used.

6.1 You have the following rights vis-à-vis us with regard to your personal data:

• Right to confirmation and information about the processing of personal data
• Right to rectification or erasure,
• Right to restriction of processing,
• Right to object to processing,
• Right to data portability.

To exercise rights relating to personal data, please contact our Data Protection Officer directly (email: datenschutzbeauftragter@haverboecker.com).

6.2 You also have the right to lodge a complaint with a data protection supervisory authority regarding our processing of your personal data.

6.3 Details of Your Rights:

Every data subject has the right to request confirmation from us as to whether we process personal data concerning them. If we process such personal data, the data subject has the right to obtain information about which personal data we process. This includes the following:

• the purpose or purposes of the processing
• the categories of personal data being processed
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
• where possible, the planned period for which the personal data will be stored or, if that is not possible, the criteria used to determine that period
• the existence of a right to rectification or erasure of personal data concerning them or to restriction of processing by the controller or a right to object to such processing
• the existence of a right to lodge a complaint with a supervisory authority where the personal data are not collected from the data subject: all available information about the source of the data

Furthermore, the data subject has the right to be informed whether personal data have been transferred to a third country or to an international organization.

Every data subject affected by the processing of personal data has the right to request the immediate rectification of inaccurate personal data concerning them. Taking into account the purposes of the processing, they also have the right to have incomplete personal data completed, including by means of a supplementary statement.

Every data subject affected by the processing of personal data has the right to request the immediate erasure of personal data concerning them, provided that one of the following grounds applies and insofar as the processing is not necessary:

• The personal data were collected and/or processed for a purpose for which they are no longer necessary.
• The data subject withdraws consent on which the processing was based pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR, and there is no other legal basis for the processing.
• The data subject objects to the processing pursuant to Article 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR.
• The personal data were processed unlawfully.
• The erasure of the personal data is no longer required to comply with a legal obligation under the relevant statutory provisions to which we are subject.
• The personal data were processed unlawfully in relation to information society services offered pursuant to Article 8(1) GDPR.

If we are obliged as controller pursuant to Article 17(1) GDPR to erase personal data, we shall, taking account of available technology and the implementation costs, take appropriate measures, including technical measures where applicable, to inform third parties that process the personal data on our behalf that the data subject has requested the erasure of all links to, or copies or replications of, those personal data, insofar as processing is not necessary. Our Data Protection Officer will arrange whatever is necessary in the individual case.

Every data subject affected by the processing of personal data has the right to object at any time to the processing of personal data concerning them.

If the data subject objects, we will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defense of legal claims.

If we process personal data for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data for such marketing. This also applies to profiling insofar as it is related to such direct marketing. If the data subject objects to processing for direct marketing purposes, we will no longer process the personal data for those purposes.

In addition, the data subject has the right, on grounds relating to their particular situation, to object to the processing of personal data concerning them carried out by us for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

The data subject is also free to exercise their right to object by automated means using technical specifications.

6.4 Automated Individual Decision-Making (Including Profiling)

Every data subject affected by the processing of personal data has the right not to be subject to a decision based solely on automated processing — including profiling — unless the decision is necessary for entering into, or for the performance of, a contract between the data subject and the controller, or is authorized by Union or Member State law to which we as controller are subject, and those laws contain appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject, or the data subject has given explicit consent.

This website uses so-called cookies in order to provide you with the best possible user experience. Cookies are text files that are stored on your computer and enable analysis of your use of the website. Cookies store information such as your preferred language or other personal page settings. When you visit this website again later, your browser transmits the stored cookie information back to the site. This allows individual and customized information to be displayed for you. You can prevent the storage of cookies by selecting the appropriate settings in your browser software; however, please note that in this case you may not be able to use all functions of the HAVER & BOECKER job portal in full.

The HAVER & BOECKER job portal uses Google Analytics, a web analytics service provided by Google Inc. (Google). Google Analytics uses cookies. The information generated by the cookie about your use of the HAVER & BOECKER job portal is generally transmitted to and stored on a server of Google in the USA. If IP anonymization is activated on this website, however, your IP address will first be shortened by Google within Member States of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a server of Google in the USA and shortened there. IP anonymization is active on this website. On our behalf, Google will use this information to evaluate your use of the HAVER & BOECKER job portal, to compile reports on website activity and to provide us with further services related to website use and internet use. The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies used by Google Analytics by selecting the appropriate settings in your browser software; however, please note that in this case you may not be able to use all functions of the HAVER & BOECKER job portal in full. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the HAVER & BOECKER job portal (including your IP address), as well as the processing of these data by Google, by downloading and installing the browser plug-in available under this link .
Further information can be found in the Google Analytics Terms of Use and Privacy Policy .

Please note that Google Analytics on our website has been extended by the code "gat._anonymizeIp();" in order to ensure anonymized collection of IP addresses (so-called IP masking). If you would only like to deactivate or change Google Analytics with regard to the display of content tailored to your interests, including advertisements, you can adjust your settings for the Google Display Network in the ad settings.

Das HAVER & BOECKER Stellenportal verwendet den Google Tag Manager. Durch diesen Dienst können Website-Tags über eine Oberfläche verwaltet werden. Der Google Tag Manager implementiert lediglich Tags. Das bedeutet: Es werden durch den Google Tag Manager keine Cookies eingesetzt und es werden keine personenbezogenen Daten erfasst. Der Google Tag Manager löst andere Tags aus, die wiederum ggf. Daten erfassen. Jedoch greift der Google Tag Manager nicht auf diese Daten zu. Wurde auf Domain- oder Browser-Ebene eine Deaktivierung bestimmter Websites oder Cookies (zur Deaktivierung von Cookies siehe bereits oben unter Ziff. 9) vorgenommen, so bleibt sie für alle Tracking-Tags bestehen, insofern diese mit dem Google Tag Manager implementiert werden.

Our website also uses further services of the Google Marketing Platform (formerly “Google DoubleClick”). These services use cookies in order to display relevant ads for users, improve reports on campaign performance, or avoid showing the same ads to a user multiple times.

Google uses a cookie ID to record which ads are displayed in which browser and can thereby prevent them from being shown more than once. In addition, Google can use cookie IDs to record so-called conversions, for example whether a user sees an ad and later visits the advertiser’s website and makes a purchase there. According to Google, these cookies do not contain any personal information.

Your browser automatically establishes a direct connection with Google’s server. We have no influence over the scope or further use of the data collected by Google through the use of this service. According to Google, by integrating these services Google receives the information that you have accessed the relevant part of our website or clicked on one of our ads. If you are registered with a Google service, Google can associate the visit with your user account. Even if you are not registered with Google or are not logged in, it is possible that the provider will obtain and store your IP address.

In addition, cookies enable us to understand whether you perform certain actions on our website after having viewed or clicked one of our ads on Google or another platform (conversion tracking) (“Floodlight”). Google uses this cookie to understand the content with which you have interacted on our websites so that it can later send you targeted advertising.

You can prevent the tracking process by selecting the appropriate settings in your browser software (for example, deactivating third-party cookies), by deactivating cookies for conversion tracking through blocking cookies from the domain www.googleadservices.com in your browser settings, or with regard to interest-based ads from providers that are part of the “About Ads” self-regulation campaign via the link https://www.aboutads.info/choices or via the link https://www.google.com/settings/ads/. Please note that in this case you may not be able to use all functions of this offering in full.

Further information on the Google Marketing Platform can be found at https://marketingplatform.google.com/. You can also find further information from the Network Advertising Initiative (NAI) at https://www.networkadvertising.org/.

The legal basis for data processing is Article 6(1)(f) GDPR.